Jorge Ramirez, Corporate Consultant
Services We Provide
Corporate Credit Card Program
Assist and provide consultation services in the development of corporate credit card programs for clients and their companies.
Corporate Credit Card Policies
Help create and implement policies for companies.
Expense Reporting Analysis
Provide detailed analysis for expenses incurred by employees.
Work with expense reporting tools and credit card companies to identify and quickly resolve any potential fraudulent or unauthorized activity.
We will provide a detailed account reconciliation for all the transactions created by employees including corporate credit card use, reimbursements made to the company, and out of pocket expenses incurred by the employees.
Work with expense reporting tools to assist our clients get reimbursed for any accidental purchased made on the corporate credit card.
Out of Pocket Expenses
We will monitor and assist in reimbursement of employees using personal funds for company use.
Help companies create and implement a sound travel policy in conjunction with the corporate credit card policies.
Provide detailed analysis for travel related expenses incurred by employees.
Work with IT groups to develop sound cyber security measures for the protections of valuable data.
Merchant Category Code
Work with clients to identify the appropriate merchant codes based on the company needs.
Assist in the negotiation and management of corporate credit card rebates.
Corporate Credit Card Types
Corporate Credit Card
Is used to pay for travel and entertainment expenses incurred on behalf of the organization. They can be used at almost any location.
Commonly known as a “P-card” is used for B2B purchases. Some cards have the ability to be used with a pre-defined set of vendors or types of locations (such as office supply stores or preferred suppliers). These cards are the most restrictive for employees in terms of where and how they can be used and are typically used for business (as opposed to individual) purchases.• One Card/Combo Card- which can be used the same as a corporate card but has the ability for the organization to implement spending and vendor restrictions. These cards are effectively a hybrid of p-cards and corporate cards.
As each of these types of cards operates differently and has varying levels of restriction and oversight, they also have different target markets. For example, a p-card could be most appropriate for someone purchasing office supplies or small equipment, while an employee who incurs significant travel expenses would use a corporate card. They key point is that, as card programs have continued to evolve, most organizations can find the right program for their needs.
Now that that’s been cleared up, what are the benefits of these programs to the companies that use them?
Benefits of a Corporate Credit Card Program
1. Cash rebates
The most visible benefit of corporate cards is the annual cash rebate on purchases. Cash back rebates differ for each provider and their partners, and can vary from 1% to 5%, depending on the card issuer and the type of purchase made (items such as office supplies, airline tickets and gasoline typically see higher rebates).
Business expenses related to travel and entertainment typically comprise approximately 10% of most organizations’ budgets, a figure which can rise significantly when items such as office supplies, laptops, mobile phones, etc., are added. For example, for a company with $20 million overall operating expenses, and $3 million in travel and other expenses being paid with cards, a cash rebate of $50,000 or more per year is not unrealistic. This alone could pay for the subscription for expense report software, which, when combined with the cards, can vastly increase the efficiency of an organization’s expense management process.
2. Better control of spend
Accurately classifying all transactions, by simply importing card statements into an expense report makes it significantly easier for spend analysis reports. Centrally storing this spend information, in the same format for all employees across an organization, delivers significant improvements in a finance team’s ability to analyze the data accurately and efficiently. Transaction data pulled from the system can be easily analyzed using visual dashboards, to provide actionable intelligence for financial decision-making.
This data can be used in a variety of ways, from tracking spend versus budget, to negotiating volume discounts with vendors, to identifying areas where spend is inefficient, in order to make organizational changes.
3. More straightforward processing of expenses
Integrating corporate cards and expense management solutions makes the entire expense management process significantly more straightforward and efficient. Directly importing credit card statements into the expense report allows granular transaction detail to be collated. The card users add in relevant details on their expense reports (billing code, client data, etc.). The expense management system can then export this data directly to the ERP, allowing clients to be billed more accurately and rapidly.
4. Reduce expense fraud
When employees pay for items themselves and submit expenses with images of receipts, there is always potential for expense fraud. Adding larger tips on restaurant receipt copies; purchasing items, submitting the receipts for reimbursement and then returning them; and buying business class seats and then downgrading them to economy once the expense has been processed are all examples of how legitimate purchases can become fraudulent expenses.
Providing employees with corporate cards will eliminate all ofthese possibilities in two ways. First, by directly importing credit card statements, the exact amount charged is always included, so it is impossible for employees to fraudulently manipulate receipts. Second, there is no way for refunds to be processed onto a different card to that which was used for the transaction, it’s simply not possible for employees to benefit from any of these schemes.
Organizations should also have a clause in their card policies where any unauthorized purchased are the responsibility of the employee.
5. Team happiness
Employee satisfaction is another useful benefit that should notbe overlooked. Staff who travel frequently or need to book conferences can accrue thousands of dollars in expenses each month. Providing a corporate credit card will eliminate the need for them to pay for items out of pocket. This is particularly important for organizations who only run 1-2 expense payment reimbursements per month, where any delay in submission could lead to the travelers needing to pay their credit card bills before expenses are reimbursed.
A less tangible, but often equally important, benefit of providing corporate cards to employees is the message that it sends to the individual that the company trusts them and cares about them.
In an era when employee happiness is such a hot button for many organizations, this is a key reason to consider the adoption of employee card programs.